Shipping Assistant Supervisor (Free shuttle bus)

RFQ and SOA management

Contract Management & KPI Forwarders:

- Managing contracts with Forwarders and monitoring performance based on agreed KPIs, ensuring compliance with service standards, cost efficiency, and timely execution.

RFQ Management:

- Receive, review, and analyze incoming RFQs from vendors.

- Collaborate with other relevant departments to gather necessary information for the quotation process.

- Ensure all RFQ requirements are clearly understood and addressed in the quotation.

Documentation and Record Keeping:

- Maintain organized records of all RFQs and associated documentation.

- Track and report on the status of each RFQ, providing regular updates to relevant stakeholders.

Communication:

- Liaise with vendors to clarify RFQ requirements and address any inquiries.

- Communicate effectively with internal teams to obtain necessary information for quotation.

- Collaborate with other teams to ensure a cohesive vendor’s experience.

Market Research:

- Stay informed about industry trends, market conditions, and competitor pricing strategies.

- Provide insights and recommendations to enhance the company's competitiveness in the market.

SOA & payment management:

- Prepare data accrual & estimate monthly; validate SOA with supporting docs, evidence; follow up SOA payment

- Cooperate with AP team & FWDs to resolve all issues related to expense & billing process.

Continuous Improvement:

- Proactively identify opportunities for process improvement in the RFQ management process.

- Work with cross-functional teams to implement improvements and streamline workflows.

- Bachelor’s degree, in Finance / Accountant is preferred.

- Over 3 years of working experience in logistics industry, preferably with a background in EPE. Industry Expertise:

- Experience in logistics, forwarding, and supply chain operations.

- Ability to work independently and meet tight deadlines.

- Strong team working spirit.

- Proficient in computer applications, especially Excel (macro skills preferred).

- Familiarity with Power BI and a strong understanding of ERP systems.

- Strong logical thinking ability.

- Effective business communication skills in English, including speaking, writing, reading, and listening.

- Excellent reporting skills, with mandatory proficiency in English; proficiency in Mandarin or Cantonese is desirable.

- Ability to travel to multiple sites in HCM, Cu Chi, and Dau Giay to adapt to business demands.